Employee Reimbursement Tracker Notion Template

Easily manage and streamline your company’s reimbursement process in Notion.

The Employee Reimbursement Tracker helps your team submit, review, and track reimbursement requests - all in one clean and organized workspace. Employees can quickly log expenses with receipts, while finance or HR teams can review, approve, and mark payments as completed.

✨ Why choose this template

• 💰 Expense Requests: Employees can submit expenses with receipts and details in seconds.
• 🏷️ Status Tracking: Keep every request organized by status - Pending, In review, Missing Info, Paid or Rejected.
• 👥 Role Views: Each employee has their own page where they can see their own submissions, while admins can monitor everything. Please note that due to how Notion’s permissions work, while employees have their own filtered view, they can still access requests from anyone if they change filters. You can also use this template privately, without sharing access with your employees, if you prefer to enter requests on their behalf.
• 📊 Dashboards & Reports: Visualize total active requests and monthly requests amount by category or employee.
• ⚙️ Customizable Workflow: Adapt categories, payment methods, and approval flow to fit your company’s process.

Perfect for startups, small businesses, and remote teams who want a transparent, paperless reimbursement system.

Bring order to your expense management and make reimbursements effortless for everyone.

This template is built for Notion. All you need is a free account to duplicate it into your workspace, with lifetime access and fully customizable to fit your business needs.